Charter Bus Rentals in Evansville

A charter bus is a large, professionally operated motorcoach rented by a group for private transportation to and from specific destinations on a custom schedule. Unlike public transit or pre-sold tours, a charter bus runs entirely on the client’s itinerary—making it ideal for moving schools, sports teams, corporate groups, wedding parties, or event attendees. Modern charter buses seat 36–56 passengers, offer luggage space and amenities, and are commonly used for one-way, round-trip, or multi-day trips.

Charter Bus Company Evansville offers a full fleet of vehicles in Evansville, including 15- to 35-passenger minibuses, 40- to 56-passenger full-size charter buses, party buses for special events, and several models of sprinter vans. Our most popular vehicles include the 56-passenger Prevost H3-45, Van Hool CX45, and MCI J4500; the 25- to 35-passenger Grech Motors GM33 minibus; and ADA-accessible coaches of any size. We can also provide multiple vehicles for large groups or custom requests.

Most modern Evansville charter buses include reclining seats, individual reading lights, powerful air conditioning, overhead parcel racks, underfloor luggage bays, and a PA system. Standard amenities include free Wi-Fi, 110V power outlets or USB ports at each seat, flat-screen video monitors, DVD/Blu-ray players, and a restroom with hand sanitizer. Optional upgrades may include leather upholstery, tray tables, footrests, and Bluetooth audio. Larger coaches (40–56 seats) have both overhead and undercarriage luggage space; minibuses (15–35 seats) have overhead racks and limited rear storage. Additional amenities can be requested when booking.

Yes, all Evansville charter buses have ample luggage space. Full-size coaches (40–56 passengers) feature large undercarriage luggage bays that can hold one full-size suitcase per person, plus carry-on items. Overhead parcel racks inside the cabin are ideal for backpacks, duffel bags, or smaller roller bags. As a guideline, each passenger can bring one large bag for the luggage bay and one carry-on for the overhead compartment. Minibuses (15–35 passengers) have overhead racks and limited rear storage but can still accommodate most group luggage needs. If your group has extra baggage—such as sports equipment, musical instruments, or trade show materials—please mention this when booking so we can recommend a vehicle with sufficient capacity.

Yes, Charter Bus Company Evansville can provide ADA-accessible buses in Evansville and any surrounding community. Many of our larger coaches and several minibus models are equipped with wheelchair lifts, extra-wide aisles, priority seating areas, and accessible restrooms. We regularly serve passengers with mobility devices, service animals, or other special requirements. Just let us know your accessibility needs when requesting a quote, and we’ll make sure your vehicle meets all ADA guidelines.

We provide charter bus services for any type of trip or event in Evansville, including school field trips, sports team travel, corporate shuttles, wedding guest transportation, airport transfers, hospital and healthcare shuttles, government and military moves, and multi-day group tours. Common destinations include downtown Evansville, the Ford Center, Bosse Field, University of Evansville, University of Southern Indiana, local schools, churches, business parks, and regional trips to Indianapolis, Louisville, Nashville, or St. Louis. We also handle casino outings, festival shuttles, construction site transfers, and custom routes for any size group.

Yes, we offer long-distance charter bus rentals to and from Evansville for any size group. Our team regularly handles multi-day and out-of-state trips to destinations such as Indianapolis, Chicago, St. Louis, Nashville, Louisville, Cincinnati, and beyond. We can also provide one-way rentals, airport transfers to major hubs like Indianapolis International Airport or Nashville International Airport, and custom itineraries that span multiple cities or states. No trip is too far or too complex for our experienced team.

It costs $170 to $400+ per hour on weekdays, $190 to $500+ per hour on weekends, $1,800 to $3,800+ per day, and $6.00 – $9.95 per mile. You can also visit our pricing page to get even more information on what your rental may cost before requesting a quote.

Several factors can affect the price of your Evansville charter bus rental, including the type and size of vehicle, the length and duration of the trip, the time of year, and any special amenities or requests. Additional charges may apply for tolls, parking, driver lodging on overnight trips, and deadhead mileage if the bus has to return empty. Large events like concerts at the Ford Center, festivals, or sporting events can also impact pricing due to increased demand and traffic congestion. For the most accurate pricing, contact our team with your trip details and we’ll provide a personalized quote.

Charter Bus Company Evansville is a reputable company to book a charter bus from in Evansville because we have years of experience, a 24/7 reservations team, transparent pricing, and one of the largest and most modern fleets in the region. We’ve worked with schools, Fortune 500 companies, professional sports teams, brides and grooms, and countless local organizations to provide reliable transportation for groups of 10 to 10,000+. Our commitment to customer service and quality sets us apart from other providers, and we have hundreds of five-star reviews to prove it. When you choose Charter Bus Company Evansville, you’re getting the best equipment and support in the industry.

It’s best to book your Evansville charter bus as early as possible—ideally 3 to 6 months in advance—to ensure availability and get the best rates. Spring and fall are peak seasons due to school trips, sports events, and weddings, so buses can sell out quickly. For major events at the Ford Center, university graduations, or large-scale gatherings, consider booking even earlier. Last-minute rentals are possible but may be more expensive and limited in vehicle selection. Planning ahead gives you more options and flexibility.

Yes, we require a deposit to secure your reservation, with the balance due before the date of your trip. Our sales team will provide specific payment deadlines and instructions when you book. We accept major credit cards, ACH transfers, and business checks. Payment terms can vary based on the size and duration of the charter, but full payment is typically required at least 14 days prior to departure. Please contact us if you have questions about billing or need to arrange a payment plan.

Your quote includes the bus rental, driver’s wages, fuel, insurance, and any standard amenities (Wi-Fi, power outlets, PA system). Not included are tolls, parking fees, driver lodging on overnight trips, and optional gratuity. For example, parking passes at the Ford Center or Bosse Field can range from $10 to $50 depending on the event. We’ll outline any additional expenses when you book. Optional add-ons like custom wraps or extra pickup locations can be included for an additional fee.

You can get a quote by calling our 24-hour reservations team at 574-390-6610 or by using our online quote tool. Just provide details about your trip—such as the date, pickup location, destination, group size, and any special requests—and we’ll send you a personalized quote in minutes. Our team is available 24/7 to answer questions, compare options, and help you find the best bus for your budget.

Yes, you can request a specific bus model, color, or exterior wrap for your charter. Our fleet includes vehicles in black, white, blue, red, silver, and gray, with options for custom graphics or branding. If you prefer a particular make—such as Prevost, Van Hool, MCI, or Setra—or need matching vehicles for a large event, let us know when you book. We’ll do our best to accommodate your preferences and ensure your bus meets all of your specifications.