Charter Bus & Minibus Rentals in Carmel

A charter bus is a large, professionally operated motorcoach rented by a group for private transportation to and from specific destinations on a custom schedule. Unlike public transit or pre-sold tours, charter buses run exclusively for the booking party—whether that’s a school, company, sports team, wedding party, or event organizer. Modern charter buses seat 40–56 passengers, offer luggage storage and onboard amenities, and are commonly used for trips such as corporate shuttles, athletic travel, convention transportation, or multi-day tours.

Charter Bus Company Carmel offers a full range of vehicles from 15-passenger to 56-passenger full-size charter buses in Carmel and across Hamilton County. Our fleet includes 15-, 18-, 20-, 25-, 28-, 30-, 35-, and 38-passenger minibuses; and 40-, 45-, 50-, 52-, and 56-passenger motorcoaches. Available models include Van Hool CX45, Prevost H3-45, MCI J4500, Setra S417, Temsa TS35E, Grech Motors GM40/GM36/GM33, Turtle Top VT3, and Champion LF Transport. Most vehicles can be requested in black, white, silver, or custom wraps.

Most full-size charter buses include reclining seats, individual reading lights, climate control, overhead parcel racks, underfloor luggage bays, PA system, DVD player with flat-screen monitors, and onboard restroom. Many newer coaches offer Wi-Fi, 110V power outlets or USB ports at each seat, and optional leather upholstery. Larger minibuses (30+ seats) may have similar amenities minus the restroom; smaller minibuses typically offer cloth seats, A/C, and PA but no video or Wi-Fi. ADA-accessible coaches are available with advance request.

Yes! Full-size charter buses (40–56 seats) have generous luggage space with both overhead parcel racks inside the cabin and large undercarriage bays beneath the floor. As a rule of thumb, each passenger can bring one full-size suitcase or equipment bag for the luggage bay plus one carry-on item for the overhead rack. Minibuses (15–35 seats) offer overhead storage but typically lack underfloor bays; they can accommodate one carry-on per person and a limited number of larger bags at the rear of the cabin.

Yes, Charter Bus Company Carmel can provide ADA-accessible buses in Carmel and throughout Hamilton County with advance notice. Several of our full-size motorcoaches (including 45- and 56-passenger models) are available in wheelchair-accessible configurations, and we can also supply ADA-compliant minibuses for smaller groups. Accessible buses feature a lift at the mid or rear door, securement space for 1–2 wheelchairs, wider aisles, and accessible restroom facilities on larger coaches. Please specify your accessibility requirements when requesting a quote so we can assign an appropriate vehicle and confirm availability for your dates.

Charter Bus Company Carmel services every type of trip you can think of in Carmel, Indianapolis, and beyond. We regularly handle school field trips to places like the Carmel Clay Public Library or the Center for the Performing Arts, corporate shuttles for businesses in Midtown or City Center, wedding guest transportation to venues such as the Ritz Charles or Coxhall Gardens, sports team travel for games at Grand Park or local high schools, and event shuttles for festivals, concerts, or religious gatherings. We also provide airport transfers to IND, hospital shuttles, and custom multi-day tours. Whether you need a single bus for a one-way trip or multiple vehicles for a complex event, we can help.

Yes, Charter Bus Company Carmel offers long-distance charter bus rentals to and from Carmel, Indiana. We regularly handle multi-day and out-of-state trips for school groups, sports teams, corporate travelers, and tour groups. Popular destinations include Chicago, Cincinnati, Columbus, Louisville, St. Louis, Detroit, and other major Midwest cities. We can also arrange transportation to farther locations such as Nashville, Atlanta, or even the East Coast. Our team will help plan rest stops, meal breaks, and overnight accommodations if needed. No distance is too far—just let us know your itinerary, and we’ll provide a comfortable, reliable coach for the journey.

It costs $170 to $400+ per hour on weekdays, $190 to $500+ per hour on weekends, $1,800 to $3,800+ per day, and $6.00 – $9.95 per mile. You can see real pricing examples and get an instant quote in under 30-seconds online using our new charter bus pricing tool!

Charter bus pricing in Carmel is affected by several factors: the type and size of vehicle (minibus vs. full-size coach), the length and duration of the trip (mileage, hours, days), time of year (spring and fall are peak seasons), and any special requests such as onboard amenities or branding. Additional expenses may include tolls, parking fees at venues like the Palladium or Midtown Plaza, and driver lodging for multi-day trips. Large events in Indianapolis—such as Colts games, the Indy 500, or convention center events—can impact availability and rates due to increased regional demand. Last-minute bookings may also incur higher rates.

Charter Bus Company Carmel is a reputable company because we offer modern vehicles; 24/7 customer support; transparent pricing; and a strong track record of reliability. We’ve worked with schools, Fortune 500 companies, professional sports teams, and event planners across the Midwest. Our fleet includes top brands like Prevost, Van Hool, and MCI, and we can accommodate groups of any size. We’re also members of industry associations and have numerous five-star reviews from satisfied clients. When you book with us, you’ll get professional service from start to finish.

It’s best to book your Carmel charter bus as early as possible—ideally 3 to 6 months in advance—to ensure availability and get the best rate. Spring and fall are peak seasons due to school trips, sports events, and weddings, so buses can sell out quickly. For major events or large groups, booking 6 to 12 months ahead is recommended. Last-minute rentals are possible but may be more expensive and limited in choice. Once you have your date and headcount, secure your bus right away.

Yes, we require a deposit at the time of booking to secure your reservation. The deposit amount is typically 30% of the total trip cost but may vary depending on the size of the vehicle and length of the trip. Full payment is due 30 days before the departure date. For bookings made less than 30 days in advance, the entire balance is due upfront. We accept credit cards, ACH transfers, and corporate checks. Your reservation is not confirmed until the deposit is received.

Your quote includes the rental of the bus, driver’s wages, fuel, insurance, and any tolls incurred during the trip. Additional expenses such as parking fees, venue entry fees, and driver lodging (for overnight trips) are not included and are the responsibility of the group. Optional extras like Wi-Fi, PA system, or custom pickup locations may incur additional charges. Gratuity for the driver is not included but is customary (10-20%). Any damages or excessive cleaning required after the trip will result in additional fees.

You can get a quote from Charter Bus Company Carmel by calling our 24-hour reservation team at 574-390-6610 or by using our online quote form. Just provide your trip details—date, pickup location, destination, group size, and any special requests—and we’ll send you a personalized quote in minutes. We serve Carmel, Indianapolis, and cities across the Midwest. Once you receive your quote, you can review your options, ask questions, and book your bus—all in one place. It’s fast, easy, and completely free to get a quote.

Yes, you can request a specific bus model or color when you book with Charter Bus Company Carmel. Our fleet includes vehicles in black, white, silver, and other standard colors. If you need a particular model—such as a 56-passenger motorcoach or a 25-passenger minibus—just let us know. We can also arrange for custom branding or wraps if required. While we do our best to accommodate all requests, specific models and colors are subject to availability. Please mention any preferences when requesting your quote.